EPA will start requiring industry users to log into RCRAInfo using Login.gov and multi-factor authentication on August 17, 2024. Please see EPA‘s video on how to use Login.gov or read written help for assistance with setting up your Login.gov account.
DEC uses EPA's RCRAInfo system for electronic submissions of hazardous waste annual and biennial reports. DEC has posted New York State-specific instructions for submitting hazardous waste reports below in the Instructions for Filing Your Hazardous Waste Report Electronically section.
You are required to complete and file an Annual Hazardous Waste Report (Report) if your site:
*Large Quantity Generator (LQG) - means a site that generated 1,000 kg (2,200 lbs.) or more of hazardous waste in any single calendar month; or accumulated at any time more than 1 kg (2.2 lbs.) of acute hazardous waste in any single calendar month; or generated more than 100 kg (220 lbs.) of spill clean-up material contaminated with acute hazardous waste in any single calendar month.
**"Acute hazardous waste" means hazardous wastes that meet the listing criteria in section 371.2(b)(1)(ii) and therefore are either listed in section 371.4(b) with the assigned hazard code of (H) or are listed in section 371.4(d)(5) (e.g., F020, F021, F022, F023, F026, F027, or any waste code beginning with P0, P1 or P2).
If you believe that you do not fit into this category, please contact this office. See the Additional Assistance section below for contact information.
The Report for a calendar year must be submitted to and received by DEC by March 1 of the next year.
Large quantity generators and treatment, storage and/or disposal facilities in New York State are required to submit a Hazardous Waste Report for each calendar year. The Report for a calendar year must be submitted to and received by DEC by March 1 of the next year.
A separate Report is required for each location (i.e., site with an EPA ID number) meeting the criteria. Generators and facilities are required to submit a Report if, any one of the following criteria applies:
Note: For detailed instructions about completing an annual hazardous waste report, including item-by-item descriptions and instructions, hazardous waste regulatory fees and fee exemptions, and definitions please refer to the "Instructions and Forms Booklets" listed in the Hazardous Waste Reporting Paper Forms section below.
You only need to include waste that is considered hazardous in the State of New York in your report. These wastes include federal RCRA hazardous waste and polychlorinated biphenyl (PCB) waste as found in 6 NYCRR Part 371.4(e). The PCB waste codes are listed on page 11 of the Industry User Guide (PDF 328KB).
You should include the following information in your report for the entire calendar year:
You should not include non-hazardous waste or waste that is only hazardous in another State. Just because your waste is shipped to another State on a hazardous waste manifest form, it does not automatically make the waste hazardous in New York State. If you are uncertain if your waste meets the definition of being hazardous in New York, please contact DEC by email at [email protected] .
DEC uses EPA's RCRAInfo system for electronic submissions of hazardous waste annual and biennial reports.
Facilities located in New York State who wish to submit their annual report online will need to use the Annual and Biennial Report modules in RCRAInfo (you are an "industry user") (leaves DEC website). The Annual Report module should be used for reporting of activities conducted in even-numbered years and the Biennial Report module should be used for reporting of activities conducted in odd-numbered years. DEC strongly recommends that you read this Industry User Guide (PDF, 328 KB) prior to starting the online web submittal process. This custom industry user guide provides important instructions for New York State-specific reporting requirements as well as general user guidance.
DEC uses the same codes as EPA, with the exception of certain state-specific codes. The definitions and lists of codes used in this report are in the latest version of the "RCRA Subtitle C Reporting Instructions and Forms" document in the Codes Lists section. This document can be found in the Key Links box of EPA's RCRAInfo Web website (link leaves DEC website). New York State-specific hazardous waste codes for PCBs can be found in the Industry User Guide (PDF, 328 KB). In RCRAInfo, state-specific hazardous waste codes should be entered into the "Hazardous Waste Codes (State)" field.
When filing your report electronically, reports must be e-signed in RCRAInfo to be submitted to DEC. Creating a draft report in RCRAInfo without e-signing does not meet the DEC regulatory requirement to submit a Report to DEC.
Important Notes:
For waste generated in the year 2022 or later, electronic submittals in RCRAInfo are required. The originator of the Report is required to maintain a copy of the Report submitted for three (3) years. For questions regarding the filing criteria or completion of the Report, please e-mail your questions to the [email protected] or call (518) 402-8730 if e-mailing is not an option.
If you are submitting paper report forms, they must be submitted to the address below and received by March 1.
NYSDEC
Division of Materials Management
Hazardous Waste Compliance and Technical Support Section
625 Broadway
Albany, NY 12233-7252
If you require assistance with filing a hazardous report or wish to dispute the need to report, you may contact DEC by email at [email protected] or by phone at (518) 402-8730.